Challenge
Before using Arly's online registration and payments functionality, East Central ISD managed registration through Google Forms and accepted cash or checks on-site. This created long lines, administrative burden, and limited access for families. Staff spent valuable time reconciling sign-ups, payments, and rosters.
The Solution
Today, East Central ISD uses Arly's comprehensive platform to streamline every aspect of the program—from registration and attendance tracking to curriculum management and data analysis. This helps staff focus on providing consistent, high-quality instruction and attention to children without getting bogged down in administrative tasks.
"Before Arly, we took cash in person. Now we accept credit cards, payment plans, and even cash apps, making it easier for everyone."
Key Benefits
- Modernized Registration: Families now sign up online-many say it's the easiest thing they've used to register for programs.
- Increased Access: Families outside the district can register with ease, expanding community participation.
- Flexible Payments: The district streamlined paid programming for sports, art, and credit recovery classes. Credit cards, installment plans, and digital wallets increase accessibility and reduce cash handling.
- Streamlined Administration: Staff manage rosters, payments, attendance, surveys, curriculum, professional development, and data from one centralized platform.
- Smarter Staff Prep: On-demand training equips teachers with the tools and confidence to lead effective, engaging programs.
- Data-Driven Growth: Reporting tools support state requirements, goal tracking, and program refinement.
The Results
With Arly, East Central ISD transformed the way they plan, manage, and implement their summer programming. The district uses a repeatable project map to set goals, align metrics, and streamline coordination across their steering committee and campus coordinators. Arly not only supports program execution but also helps strengthen leadership development, with several site coordinators now in the pipeline for school leadership roles.
From a data perspective, Arly has significantly improved accuracy and efficiency. Rather than pulling information from multiple systems, administrators can now access everything—registration, payments, attendance, and more—in one place. This has simplified state reporting, helping calculate required instructional hours, and made survey distribution easier, boosting family response rates and feedback.
Most importantly, Arly's dedicated support makes all the difference. With responsive chat and personalized guidance from their dedicated success manager, the district knows they're never alone. As Heather shared,
"Arly is the easiest thing—our community loves it."
